EI2 Proposal Pipeline / Resources
Proposal Submission Guide
Six steps from sponsor requirements to institutional review and sponsor submission.
← Back to ResourcesThe EI2 process specifies a minimum of 3–5 days for OSP review. Confirm the current routing deadline and whether business-day rules apply with the EI2 Finance Sponsored Team.
Step 1 of 6
Understand Proposal Requirements
Review the sponsor solicitation and determine what is required before starting.
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- Review the solicitation carefully for sponsor-specific instructions and expectations.
- Confirm the exact submission date, time and time zone.
- Check formatting rules, including fonts, spacing, margins and page limits.
- Identify required documents, such as a narrative, budget, justification, biosketches and letters of support.
- Review Georgia Tech and sponsor compliance requirements.
- Ensure the PI has access to any required sponsor submission systems.
Step 2 of 6
Complete the EI2 Proposal Intake Form
Initiate the EI2 review and support process.
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- Provide the PI, project title, sponsor, solicitation and submission deadline.
- Submit the intake form early enough for budget development and institutional review.
- The intake alerts the EI2 Finance Sponsored Team to the proposal and timeline.
Step 3 of 6
Collaborate with EI2 Finance
Work with the EI2 Finance Sponsored Team to prepare a compliant submission.
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- Develop the budget using applicable templates, sponsor rules and Georgia Tech policies.
- Agree on which documents are prepared by the PI, Finance and OSP.
- Identify cost share commitments early and request the necessary internal approvals.
- Coordinate the institutional routing and review schedule with OSP.
Step 4 of 6
Prepare the Proposal Documents
Complete the sponsor-required materials with the proposal team.
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- Project narrative: PI-developed objectives, methods and significance.
- Budget and justification: itemized costs and explanations.
- Biosketches: qualifications of key personnel.
- Supporting materials as required: letters, facilities and resources, data management plans and other attachments.
- Check completeness, consistency, and compliance before institutional routing.
Step 5 of 6
Submit for Institutional Review
Allow time for Finance coordination and review by the Office of Sponsored Programs.
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- Confirm compliance with Georgia Tech policies and sponsor requirements.
- Obtain all required departmental, leadership, cost share and other approvals.
- The EI2 Finance Sponsored Team coordinates proposal routing to OSP.
- Plan for the stated OSP review window of at least 3–5 days; confirm current deadlines and business-day rules with OSP.
Step 6 of 6
Submit the Proposal to the Sponsor
Complete institutional approvals before the authorized sponsor submission.
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- Finalize and approve all required documents before the sponsor deadline.
- OSP is responsible for institutional submission to the sponsor under the EI2 process described here.
- Record the sponsor submission date and confirmation in the proposal pipeline.
- Continue tracking the proposal outcome and update its stage when a sponsor decision is received.